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Executive Assistant and Office Manager

Executive Assistant and Office Manager

location8001 Zürich, Switzerland
PublishedPublished: 21.11.2022
Operations (Office Management & Administration)
Full time

We’re looking for an experienced, extremely detail-oriented administrative professional in a high-visibility role, who will work closely with our CEO. As Executive Assistant, you will provide administrative and operational support to our leadership team. This role focuses on administrative support, external event coordination, project management, and operations and will be performed in both English and German.

This position is ON SITE and requires a minimum of two days in our office located in the heart of beautiful Zurich.

Tasks

  • Keep our office running smoothly, being the main point of contact for all administrative tasks on site.
  • Take Ownership: The goal for this role is to do whatever it takes to keep our leaders laser-focused on company growth by removing and unblocking any distractions.
  • Have EXTREME attention to detail: You’re extremely organized, with a knack for noticing and remembering details.
  • Work on cool future building events and help support our people team to keep making Avrios a great place to work
  • Be proactive: Identify things that need to be done and resolve them without being told what to do.

Requirements

  • Fluent in German.
  • Previous experience at a high-growth, a fast-paced startup in administrative or executive support
  • Are a fast learner with an action-oriented mindset to unblock any challenge that comes up.
  • Are Passionate and hungry: willing to hustle, and do whatever it takes to get tasks done.
  • Are able to initiate complex, high-level, multi-phase tasks and see them through to completion with minimal assistance.
  • You have strong verbal and written communication skills.
  • You’ve provided administrative and logistical support for startup founders, leadership or executives.
  • You’re enthusiastic and eager to help wherever you can.
  • You’re an expert with Gmail, Google Calendar, Google tools, spreadsheets, and MS Office.
  • You’re fluent with the internet and internet culture, and able to research anything effectively online. You’re also a daily user of mobile software & apps.
  • Entrepreneurial mindset (we encourage all employees to be future founders and this can be a great stepping stone towards that).
  • People-first and passionate about helping businesses grow.

Benefits

  • Competitive compensation
  • A generous time-off policy that includes “floating holidays” and one mental health day per year
  • A truly diverse and inclusive company that is 46% female with equal pay and plenty of female leadership, 20 nationalities, speaking over 18 languages, different religions, and gender identities.
  • An annual professional development budget of 2k CH for you to use on books, conferences, courses, and more!
  • Regular company and team events. Including two company-wide offsites always hosted someplace different/unique (Mallorca, The Swiss Alps, Poland, and more)
  • A family-friendly environment with paid parental leave and plenty of flexibility to take care of what matters most.
  • Dog-friendly offices so your furry friends are never home alone